The Essential Quality Golf Destinations Golf Tournament Planning Checklist

What do you need to get started?

Have you ever wanted to host a golf tournament to bring people together or raise money for a good cause? Have you attempted and failed in the past?


The typical golf tournament raises $5,000 in funds. It's worthwhile if you're familiar with the best practices for golf tournament preparation; otherwise, it might be a difficult task to do.


Here's a quick rundown of the most important duties to get you started on your journey to a successful tournament.


1. Write Down Your Why


Spend some time thinking about why you're organizing this tournament and write it down. Include those who will benefit as well. Is it for a good cause? To mark the occasion of a business event? Is it for a members-only club?


This will come in handy in a variety of situations, such as when bringing in meet helpers or sponsors. It will also assist you in remaining grounded when things become crazy.


2. Create a Golf Tournament Planning Work Plan


A tournament is a large enough project to require a work plan to manage the scope, cost, and time. Starting a month ahead of time is ideal. Without diving too far into the weeds, break down what you need into large portions.


Once you begin enlisting others' assistance, they will be able to assist you in determining the work and due dates. This work plan should be evaluated, modified, and disseminated throughout the project to ensure that nothing falls through the cracks.


3. Form a Committee

It's time to enlist some assistance. Committees can be used to divide up the pieces of your work plan. Find people that are willing to assist, and even better if they are connected to external resources that are aligned with your committee's goals.


Ascertain that the membership is well-balanced. Consider the following jobs and committees:

• Honorary Chairman - this person will be one of the faces of the tournament; there may not be any significant tasks for this role other than to add recognition to the tournament

• Marketing Chair - responsible for getting the word out and ensuring maximum participation

• Sponsors Chair - this person will seek sponsorship and bring in revenueTournament Chair - this is the main role for the day of the tournament, overseeing and orchestrating the event from beginning to end


Each Chair should oversee their own committee of staff. All major decisions should involve each Chair.


4. Figure Out the Finances


To make sure the tournament generates more revenue than expenses, understand the average cost per golfer. This should include the golf course fees, food, drinks, awards, and marketing material. Averaging this cost by golfer will help you know how much to charge per golfer.


Here are some ideas to plan for revenue:

·      Set the registration fee per golfer

·      Contests

·      Raffles

·      Auction

·      Advertising on the course, in flyers, and website

·      Sponsors and banners for each hole

·      Upcharge for premium food and drinks


If the tournament is to raise funds and if you’re able to muster a great deal of income, you should avoid passing too much savings to the players. Players should pay higher than the course’s standard green fee, with excess all going toward the fund raising.


5. Pick the Format


You'll want to carefully determine the format to meet the competitive aspect of the event, depending on the nature of the tournament (charity, private club).


The most typical format for a Scramble is for a large number of recreational or non-golfers to play. This is a game in which four-person teams hit from the same spot and then determine the best spot to hit from next.


Every golfer picks up their ball and hits it from that location. The only stipulation is that everyone's drive must be used at least once. The Scramble format is a terrific method to bring together people of all skill levels while still keeping things entertaining, especially if there are a lot of beverages involved.


Best ball is a little more competitive where all players play their ball as they would in standard golf rules, and the best score is chosen for that hole. This format encourages risk taking and camaraderie.


The most competitive would be medal style play where everyone plays their ball and keeps track of their own score. This is great for more experienced golfers. To keep a level playing field, you can employ golfing handicaps.


6. Choose the Course


In choosing the right golf course, look for one that can not only meet your requirements but you could come back to for multiple years.


Put yourself in your participants' shoes and choose which holes would be enjoyable to play, provide excellent photographic opportunities, or frustrate them. Play a round, speak with the manager, and bounce ideas off anyone who has already played there.


What you should know:

• Golf course conditions • Levels of management, staff, and customer service • Food quality • Accessibility and challenge

• Event experience • Overall value • Facilities and equipment (dining, parking, restrooms, carts)

If the golf course is used to hosting competitions, it should be able to meet all of these needs.


7. Promote Tournament


Whether it’s a corporate, school, or charity event, a good promotion starts with a website that provides all the details about the tournament.


Press releases, promotions, and grocery bag stuffers can be effective ways to advertise if the tournament is open to the general public. If it’s for a charity, school, or work event, use your resources to help get the message out.

8. After the Tournament


Awards are usually something to look forward to at the end of an event, but they may not be as relevant for more casual occasions. It's all too simple to overpay on a prize.


Keeping things lighthearted and awarding a humorous trophy might help you save money while also making the awards presentation memorable.


When the show is over, the dinner, banquet, or hang-out is the true show-stopper. Create a relaxed atmosphere where participants can gloat, taunt, and recap the game.


The auctions, raffles, and other activities might all come to a close around this time.


9. Turn the Plan to Reality

Are you ready to put your golf tournament planning into action and get the ball rolling, well, go ahead and do just that! We recommend _____ as the perfect golf event organizer, contact them today to find out more.


by Neil Adams 17 April 2025
Golf enthusiasts often find themselves on a quest for the perfect course. With its rolling hills, lush landscapes, and challenging greens, Wisconsin is home to some of the most captivating golf courses in the USA. Whether you're a seasoned pro or a weekend warrior, Wisconsin offers a golfing experience that's hard to match. In this article, we'll explore some of the top golf courses in Wisconsin, diving into what makes each one unique and worth a visit. Why Wisconsin for Golf? Wisconsin might not be the first place that comes to mind when you think of premier golf destinations. However, this state is a hidden gem for golfers. With its diverse landscapes, from dense forests to tranquil lakes, Wisconsin's golf courses offer breathtaking views and challenging play. The state's commitment to maintaining and developing world-class courses has put it on the golfing map, attracting players from all over the world. A Rich Golfing History Wisconsin's golfing history dates back over a century. The state has produced and hosted some of the most prestigious tournaments, including the PGA Championship and the Ryder Cup. With such a rich history, it's no wonder that Wisconsin is home to some of the best courses you'll find anywhere. Top Wisconsin Golf Courses Whistling Straits Located along the shores of Lake Michigan, Whistling Straits is arguably the crown jewel of Wisconsin golf. Designed by the legendary Pete Dye, this course offers a links-style golfing experience reminiscent of the classic courses in Ireland. It has hosted major events like the PGA Championship and the Ryder Cup, solidifying its status as a top-tier course. The course is known for its rugged terrain, with numerous bunkers and challenging winds off the lake. Each hole presents a unique challenge, requiring precise shot-making and strategic thinking. Whether you're playing the Straits Course or the Irish Course, you're in for an unforgettable round. Erin Hills Nestled in the rolling hills of Erin, Wisconsin, Erin Hills is another must-visit for any golf enthusiast. This course gained international acclaim when it hosted the U.S. Open in 2017. Erin Hills is a public course that offers a true test of golf, with its wide fairways, undulating greens, and natural fescue roughs. The course design embraces the natural landscape, making it a beautiful and challenging experience. Erin Hills prides itself on providing an authentic links-style golfing experience with a focus on walking the course. Blackwolf Run Part of the Kohler Company’s golf offerings, Blackwolf Run is another masterpiece by Pete Dye. Located in Kohler, Wisconsin, this course is split into two 18-hole layouts: the River Course and the Meadow Valleys Course. Both courses offer a unique challenge and showcase the natural beauty of the area. Blackwolf Run has been ranked among the top 100 golf courses in the United States and has hosted several high-profile tournaments, including the U.S. Women's Open. Sand Valley Located in central Wisconsin, Sand Valley is a relatively new addition to the state's golf scene but has quickly gained a reputation as one of the best. Designed by Bill Coore and Ben Crenshaw, Sand Valley features sand dunes and prairie grasses that offer a unique links-style experience. It’s also home to Mammoth Dunes, which provides a different but equally thrilling round of golf. With stunning scenery and top-tier design, Sand Valley is a must-play. SentryWorld SentryWorld, in Stevens Point, Wisconsin, is known for its beautifully manicured fairways and iconic "Flower Hole." This public course offers a parkland-style layout with tree-lined fairways and strategic water hazards. Following a major renovation in 2013, SentryWorld has become more playable while maintaining its charm, making it ideal for golfers of all skill levels. Golfing Tips for Wisconsin Courses Weather Preparedness: Wisconsin's weather can be unpredictable, especially in spring and fall. Dress in layers and bring rain gear if needed. Book in Advance: Tee times at top courses can fill quickly. Reserve early, especially in peak season. Walk the Course: Many courses encourage walking to enjoy the full experience and appreciate the scenery. Explore Local Attractions: Take time to enjoy the food, culture, and hospitality that make Wisconsin a great all-around destination. A Stunning Golf Experience Wisconsin may not be the first destination you think of for world-class golf, but it should be. With its stunning courses, rich history, and welcoming atmosphere, Wisconsin offers a golfing experience that’s hard to beat. From the rugged beauty of Whistling Straits to the serene landscapes of Sand Valley, each course provides a unique challenge and unforgettable experience. Learn more about golf in Wisconsin at Quality Golf Destinations.
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